When you’re an Apple shop you’ll require different tools, unless you’re running a Windows desktop somewhere (I’ll just pretend I didn’t hear you saying ‘Why don’t you install the tool on the Exchange server’). When you finally have selected a tool, in most cases they require installation of a piece of software and someone to perform the removal process using the tool or Outlook with add-in. Not all this software is free (some even require payment per duplicate removal of appointments, contacts or e-mail) and some might not even work (MAPI-based tools may not work against Exchange 2013).
When continuing your search, you’ll find lots (I mean lots!) of tools and Outlook add-ins, like Vaita’s DIR or MAPILab’s Duplicate Remover.
This article describes a manual procedure to remove duplicates entries from your calendar, contacts, inbox or other folders. When looking for a solution, you’ll probably encounter MSKB299349, “How to remove duplicate imported items in Outlook”. Accidental import from – for example – a PST file to a mailbox can lead to duplicate entries. In the past, I’ve seen this happening with Nokia PC Suite and Google Apps Sync for example Entries from the mailbox are treated as new entries and as a consequence are added to the mailbox when synchronizing information back to the mailbox, creating duplicates. Duplicate items can be caused by many things, but most common are: And your Calendar, People and Tasks.For those involved with Exchange migration projects or managing Exchange environments, at some point you probably have experienced the situation where people ended up with duplicate items in their mailbox. Verdict:Īutomatic Outlook Duplicate Remover is a simple and straightforward way to clean up your Inbox. This can take quite some time, too, but the good news is they're sent to the Deleted folder, and so easy to recover if there's a problem later. When you're happy, click Remove and any duplicates are deleted. From what we can see, the oldest items are preselected for deletion, but you can review every one individually and choose exactly what you'd like to keep. This is another tree, where every folder represents an item - like an email - and every duplicate is listed within it. Once the scan is complete, its results are displayed in the Found Duplicates tab.
This might take a while, but the program displays some details on duplicates as they're discovered.
By default emails are assumed to be duplicates if their body and subject lines are the same, for instance, but you can also use the Sender Name, To, Cc, Bcc and Attachments fields, as well as the UnRead status.Ĭlick Search and Automatic Outlook Duplicate Remover leaps into action, working its way through your data according to the rules you've defined. Check one or two folders - "Contacts", "Inbox" - and the program will scan just those, or click "Outlook Data File" to check them all.Ĭlicking Settings allows you to define how duplicates will be detected. On launch you're presented with a tree representing your Outlook data. But it doesn't include any adware and will have minimal impact on your PC.
The program must be installed, for some reason: it's very simple and could probably be made portable without difficulty. Automatic Outlook Duplicate Remover is a free stand-alone tool which detects and removes duplicates from your Outlook (2003-2013) email folders, contacts, calendar, notes and tasks.